Working with Reservations

All of these actions below assume that you have logged into the Design Laser System and you are looking at the Main Schedule Window.

Once you are looking at the Main Schedule window, find the "Reservation Actions" group on the right side. This is where you access each of the following reservation actions.

Creating Reservations

To create a reservation for one of the lasercutters, click on the "Create Reservation" button on the Main Schedule window. You will enxt see the following Create a Reservation window, which will allow you to specify the particulars about your reservation.

A reservation consists of several important pieces of information.

• Select a date on the calendar on the left side, and then specify a time using the drop-down boxes on the right. You can start a reservation on every half-hour only.
• Select a duration for this reservation. Reservations can be anything from a half-hour to 2 hours.
• Specify which lasercutter you wish to use. Unless a lasercutter is out of order, either machine should be suitable.

Once you have filled out these details, click on the "Reserve" button and a record will be added to the database. The new timeframe should immediately appear on the colored schedule grid at the date and time you requested. You will also receive an e-mail from the system within 15 minutes confirming that you have made a reservation.

A couple of limitations to keep in mind.

• You may schedule up to five future reservations. If the system detects that you are attempting to sign up for any more than 5 future reservations, it will give an error.
• You may not schedule reservations that start in the past.
• You may not schedule reservations on behalf of another user.

Modifying Reservations

In order to modify one of your existing reservations click on the "Modify Reservation" button in the Main Schedule window. You will see the following Modify a Reservation window.

Select your desired reservation from the schedules OR the list on the left side of the screen. Your selected reservation's details will appear in the window and allow you to modify any details that you wish (including the starting date and time, duration of the reservation, and even the lasercutter you plan to use).

Once you've made your changes, click on the "Modify" button and the changes will be stored in the database. The new timeframe should immediately appear on the colored schedule grid at the date and time you requested. You will also receive an e-mail from the system within 15 minutes, confirming that you have made a reservation.

A couple of limitations to keep in mind.

• You may schedule up to five future reservations. If the system detects that you are attempting to sign up for any more than 5 future reservations it will give an error.
• You may not schedule reservations that start in the past.
• You may not schedule reservations on behalf of another user.

Deleting Reservations

In order to delete one of your reservations click on the "Delete Reservation" button in the Main Schedule window. You will see the following Delete a Reservation window.

Select your desired reservation from the schedules OR the lists on the left side of the screen. Your selected reservation's details will appear in the window. If you're sure you wish to delete the reservation, then press the "Delete Reservation" button. The timeframe should immediately disappear from the colored schedule grid. No e-mails are sent about deleted reservations.

Ending a Reservation Early

If the system detects that you've logged in during one of your reservations, an End Reservation Early window will appear. You can also access this window yourself by clicking on the "End Reservation Early" button in the Main Schedule window (click for a pop-up larger version).

This option will ONLY appear if you're in the middle of one of your reservations. This window will let you quickly and easily wrap up your reservation early. If youclick the "Yes, End Early" button, the system will attempt to round your reservation timeframe to the nearest future half-hour. If you are within 30 minutes of completing your existing reservation, the timeframe will not be altered.

If you wish to keep working, click the "No, Still Working" button, and the window will close. You can still access this window from the Main Schedule window, by clickig on "End Reservation Early."